How to rent a car for an employee? Is there some tips or rules to be followed? If you’re hiring a new employee or you just have to organize employees’ transfers, you may have to get them a rented car. There are many reasons why this can be necessary, including travel time and safety.
However, it’s important to note that if you rent a car for your business or an employee, you’ll need an agreement in place for liability reasons. We’ve outlined how this works in today’s post!
How to Rent a Car for an Employee: 2 frequent cases
Let’s see all the cases you can face when renting a car for someone else (employee or on behalf of your business).
If you’re renting a car on behalf of your business
If you’re renting a car on behalf of your business, it’s important to make sure that your employee is qualified.
- Make sure the employee has a valid driver’s license.
- Make sure the driver has a clean driving record.
- Make sure the employee is trustworthy and responsible—a good driver who knows and follows traffic laws and signs will be less likely to cause damage or get pulled over by police officers.
- Check with local authorities to see if any construction projects are going on in your area; these can cause delays at intersections and make it difficult for drivers to navigate around them safely.
If you’re renting a car on behalf of your employee
You can rent a car on behalf of your employee by following these steps:
- Make sure that the employees are covered under the company’s insurance. This will ensure that they are covered in case of an accident, and it means that you don’t have to pay for additional coverage.
- Approve your employees to drive the car. If you aren’t sure that they’re safe drivers, you should get written permission from them before you rent out the vehicle.
- Give each employee a copy of all agreements related to their rental—this will help prevent any confusion about what happens if something goes wrong during their trip with your company’s car.
Make sure the agreement is in a name that makes sense
You can rent a car for business and you can rent a car for an employee. However, the best way to do it is by using your own name. You don’t want to get hung up on the details of trying to make everything work out perfectly when you’re starting out; just make sure that the agreement is in a name that makes sense.
If you’re not sure how this works, talk with your rental company and see what they recommend as far as setting up your rental agreement and insurance coverage goes. Then follow those instructions exactly!
If there are any problems with how things were set up, ask them how much it would cost (out-of-pocket) if something goes wrong later on down the road when trying to collect on an insurance claim since someone else was driving instead of yourself or someone else close enough related by bloodline so they could legally be trusted with such responsibility).
With RentCar360, you can request a car from a wide range of available vehicles in your location and make an easy booking.
We allow you to book your car online, wherever, whenever. It’s simple, it’s fast and it gives you real time pricing. We also offer individual travel services and corporate bookings for business travel in exciting countries around the world.
We hope this guide has answered your questions on how to rent a car for an employee. If not, we are always here to help!
On similar topics, read also: